Many companies and organizations manually process thousands of purchase invoices each year. This is a process that requires a great deal of time and attention from accounting staff. Invoices are entered manually and submitted to budget managers for review and approval, after which they disappear into an archive. Not only is this manual process time-consuming, but it is also highly prone to errors. Invoices can get lost, and valuable archive space is taken up.
Automated invoice processing with ImageCapture for Invoices, an integrated process.
By automating the processing of incoming invoices, you can eliminate time-consuming and costly tasks from the processing workflow and always have access to your records.
ImageCapture for Invoices is intelligent scanning and recognition software that easily processes your digital and paper invoices and posts them to your accounting system.
Because ImageCapture integrates seamlessly with all major (financial) applications, periodic synchronization of master tables is not necessary. You can also handle the approval of your invoices within ImageCapture. If you already use a workflow solution for invoice approval, ImageCapture integrates seamlessly with it.
Digital Approval in ImageCapture Web:
In addition to the automated processing of your invoices, ImageCapture Web also offers the option of digitally approving your invoices for a wide range of integrations. After the invoice is scanned, an automatic posting proposal is generated, allowing you to specify who you want to review the invoice. The entry is then created as a blocked transaction in your accounting system, so you have immediate visibility into your expenses but don’t run the risk of invoices being paid before they have been substantively approved. ImageCapture sends an automatic notification to the approvers informing them that invoices are ready for approval. The designated approver opens their ImageCapture Web environment, where they can view the invoices, approve them, reject them, forward them to a colleague, and, if necessary, add a comment. Once the invoice is approved, the entry is unlocked in your accounting system and appears on the payment list. The digital document is automatically enhanced with an attachment page showing the complete audit trail, including comments from the invoice approval process.
The benefits of automated invoice processing at a glance:
- No more errors caused by manual bookkeeping
- Much Faster Invoice Processing
- Documents are always available digitally and no longer get lost
- No More Paper Archives
- Full integration with the most commonly used financial applications
- Workflow Integration
- Advanced recognition at the line level
- Digital Approval
- Editing and Creating Vendor Information in ImageCapture
- No limit on the number of records or documents
- Processing Sales and Purchase Invoices
- Integrations with various accounting portals and financial systems