{"id":49733,"date":"2023-10-10T11:10:00","date_gmt":"2023-10-10T09:10:00","guid":{"rendered":"https:\/\/alistar.net\/?p=49733"},"modified":"2026-10-02T12:12:49","modified_gmt":"2026-10-02T10:12:49","slug":"dealing-with-the-co2-reporting-requirement","status":"publish","type":"post","link":"https:\/\/alistar.net\/en\/blog\/omgaan-met-de-co2-registratieplicht\/","title":{"rendered":"Compliance with the CO2 Reporting Requirement"},"content":{"rendered":"<h2 class=\"wp-block-heading\">Recording Work-Related Employee Mobility in Exact<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">To combat climate change and reduce CO<sub>2&nbsp;<\/sub>To reduce emissions, the Netherlands faces an enormous challenge. One solution is to reduce CO<sub>2<\/sub>\u2013 emissions from work-related travel (commuting and business travel). By 2024, the government wants companies with more than 100 employees to track their emissions and, starting July 1, 2025, to report them to the government. The topics covered in this blog are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What is the \"Work-Based Personal Mobility\" Data Collection?<\/li>\n\n\n\n<li>Who is the \"Work-Based Personal Mobility Data Collection\" intended for?<\/li>\n\n\n\n<li>What information do I need to provide?<\/li>\n\n\n\n<li>How do I record the \"Work-Related Employee Mobility Data Collection\" in my Exact Software?<\/li>\n<\/ul>\n\n\n\n<h2 id=\"wat\" class=\"wp-block-heading\">1. What is the Work-Related Personal Mobility Data Collection?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In the Climate Agreement (2019) between government bodies, employers, and civil society organizations, commitments were made to reduce CO<sub>2<\/sub>-emissions. One of the commitments is to reduce work-related passenger mobility by at least 1.5 megatons by 2030.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">At the time, it was decided to establish a joint CO<sub>2&nbsp;<\/sub>-emissions cap. In the coming years, we will assess whether the CO<sub>2<\/sub>&nbsp;-emissions from work-related employee commuting by all employers with 100 or more employees remain below that cap. The data obtained from the reporting requirement will be used to determine the basis for the cap; this evaluation will take place in 2026. If it then turns out that the CO<sub>2<\/sub>&nbsp;\u2013 If emissions have not remained below the cap, a mandatory maximum CO limit will still be included in the regulations<sub>2&nbsp;<\/sub>-emissions per passenger-kilometer should be included.<\/p>\n\n\n\n<h2 id=\"wie\" class=\"wp-block-heading\">2. Who does this apply to?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The reporting requirement will take effect on January 1, 2024, for employers (Chamber of Commerce numbers) with more than 100 employees who work more than 20 hours per month. The government defines \u201cemployers\u201d and \u201cemployees\u201d as follows:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Employer:<\/strong>&nbsp;a company or legal entity (including public entities such as a municipality) that is registered with the Chamber of Commerce under a unique commercial registry number and has 100 or more employees.<\/li>\n\n\n\n<li><strong>Employee:<\/strong>&nbsp;any person who, pursuant to an employment contract\u2014other than a temporary employment contract as referred to in Article 7:690 of the Civil Code containing a provision as referred to in Article 7:691, second paragraph, of that Code, or under a public-law appointment, is required to perform at least 20 hours of paid work per month for a business or legal entity.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you do not provide financial compensation, a public transportation pass, a bicycle, a moped, a passenger car, a motorcycle, or any other means of transportation for commuting or business travel, you are not required to keep records for this.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you are not subject to the reporting requirement, you can still voluntarily submit the data. In that case, the CO<sub>2<\/sub>-emissions are calculated automatically.<\/p>\n\n\n\n<h2 id=\"welke\" class=\"wp-block-heading\">3. What information do I need to provide?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In the report, you must provide details on the mode of transportation, including the type of fuel and annual mileage, broken down by business leases and\/or company-owned fleet, business mobility services, business expense reports, and commuting. There are two key distinctions to be made between business mobility and commuting:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Business Mobility<\/strong>&nbsp;This refers to all travel that employees undertake for work, with the exception of commuting (see below). Together, they cover all business travel.<\/li>\n\n\n\n<li><strong>Commuting<\/strong>&nbsp;refers to employees traveling between their place of residence or stay and the location where \u2018the work is usually performed.\u2019.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The figures you need to submit are listed in the overview below:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/advisie.nl\/file\/13758\/Overzicht_mobiliteity.png?width=990&amp;height=307\" alt=\"\"\/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">As you can see, you don't have to calculate the CO<sub>2<\/sub>-emissions, as governments calculate these based on annual mileage. For a detailed explanation of each component, please refer to the&nbsp;<a href=\"https:\/\/www.rvo.nl\/sites\/default\/files\/2023-07\/IenW-Gegevensverzameling-werkgebonden-personenmobiliteit.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">guide<\/a>&nbsp;from the RVO.<\/p>\n\n\n\n<h2 id=\"vastleggen\" class=\"wp-block-heading\">4. How do I install the CO<sub>2<\/sub>- Is the registration stored in Exact Software?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Business and commute mileage must be recorded by mode of transportation and fuel type. This means that the following fields must be recorded for each trip:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Mode of transportation and type of fuel (e.g., gasoline-powered car, electric car, etc.)<\/li>\n\n\n\n<li>Type of trip (business or commute)<\/li>\n\n\n\n<li>Number of kilometers (from\/to and total)<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">There are several ways to record this, depending, of course, on how mileage is tracked:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Exact SRXP \u2013 Processing Within Expense Reporting Software<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Exact SRXP is Exact's expense reporting software. Employees can easily create their own expense reports using this software. For each expense report, the available fields are expanded to align with the CO<sub>2<\/sub>-mandatory registration. This ensures that every expense report includes the necessary registration fields.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the software, this works by adding additional fields to the tag fields for data entry. You can make these tags required in every employee\u2019s expense report, ensuring that the correct information is automatically included in the report:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In Exact SRXP, you can also view the registration directly in the appropriate overview\u2014using the Enterprise or Corporate licensing models\u2014to make reporting easier. For more information about Exact SRXP, visit&nbsp;<a href=\"https:\/\/advisie.nl\/producten\/exact\/srxp\" target=\"_blank\" rel=\"noreferrer noopener\">this page<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Exact Synergy \u2013 Processing Within an Expense Report Request<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In Exact Synergy, employees submit their mileage reimbursement requests via a reimbursement request. This request must include the fields for mode of transportation and fuel type (with options from column 1 of the reporting overview), trip type (business or commute), and the number of kilometers. This way, employees automatically fill in the required fields when submitting their own expense reports, and you can consolidate this data into a report using a pivot table analysis or visualize it within another reporting tool.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Exact Synergy \u2013 Processing a New CO2 Reporting Request<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">At Alistar, we've created a new request type: the CO2 reporting request. In this request, you can add the required fields separately from the expense reports and then immediately get an overview through a pivot analysis:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create a CO2 Reporting Request<\/li>\n\n\n\n<li>Completed CO2 Reporting Request<\/li>\n\n\n\n<li>Overview of Requests in Game Analysis<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">We obtained the information in this blog from the&nbsp;<a href=\"https:\/\/www.rvo.nl\/sites\/default\/files\/2023-07\/IenW-Gegevensverzameling-werkgebonden-personenmobiliteit.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">guide<\/a>&nbsp;from the Netherlands Enterprise Agency (RVO).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Want to know more?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Want to get started on your own with the CO2 reporting requirement, or would you like our advice? Contact Tim\u2014he\u2019d be happy to help you figure it out!<\/p>\n\n\n\n<div class=\"wp-block-group cta-contact-block is-layout-constrained wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-image size-thumbnail cta-contact-block__image\"><img decoding=\"async\" width=\"150\" height=\"150\" src=\"https:\/\/alistar.net\/wp-content\/uploads\/2026\/05\/tim-kraan-150x150.webp\" alt=\"\" class=\"wp-image-57917\" srcset=\"https:\/\/alistar.net\/wp-content\/uploads\/2026\/05\/tim-kraan-150x150.webp 150w, https:\/\/alistar.net\/wp-content\/uploads\/2026\/05\/tim-kraan-300x300.webp 300w, https:\/\/alistar.net\/wp-content\/uploads\/2026\/05\/tim-kraan.webp 500w\" sizes=\"(max-width: 150px) 100vw, 150px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-group cta-contact-block__content is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"cta-contact-block__name has-white-color has-text-color has-link-color wp-elements-1 wp-block-paragraph\">Tim Kraan<\/p>\n\n\n\n<p class=\"cta-contact-block__meta has-white-color has-text-color has-link-color wp-elements-2 wp-block-paragraph\">Senior Account Manager<\/p>\n\n\n\n<p class=\"cta-contact-block__meta has-white-color has-text-color has-link-color wp-elements-3 wp-block-paragraph\"><a href=\"tel:0031652649910\">+31 652649910<\/a><\/p>\n\n\n\n<p class=\"cta-contact-block__meta has-white-color has-text-color has-link-color wp-elements-4 wp-block-paragraph\"><a href=\"mailto:tim.kraan@Alistar.net\">tim.kraan@Alistar.net<\/a><\/p>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Vastleggen werkgebonden personenmobiliteit in Exact Om klimaatverandering tegen te gaan \u00e9n de CO2&nbsp;uitstoot te verminderen staat Nederland voor een enorme uitdaging. E\u00e9n van de oplossing is het verminderen van de CO2&#8211; uitstoot voor werkgebonden mobiliteit (woon-werk en zakelijke mobiliteit). In 2024 wil de overheid dat bedrijven met meer dan 100 medewerkers hun uitstoot vastleggen en [&hellip;]<\/p>\n","protected":false},"author":28,"featured_media":49736,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[27],"tags":[183,1052],"industrie-type":[],"interesses":[],"techologie":[],"alistar_language":[],"class_list":["post-49733","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog-nl","tag-exact-software","tag-exact-synergy"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Omgaan met de CO2-registratieplicht - Alistar<\/title>\n<meta name=\"description\" content=\"Om klimaatverandering tegen te gaan \u00e9n de CO2\u00a0uitstoot te verminderen staat Nederland voor een enorme uitdaging.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/alistar.net\/en\/blog\/dealing-with-the-co2-reporting-requirement\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Omgaan met de CO2-registratieplicht - Alistar\" \/>\n<meta property=\"og:description\" content=\"Om klimaatverandering tegen te gaan \u00e9n de CO2\u00a0uitstoot te verminderen staat Nederland voor een enorme uitdaging.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/alistar.net\/en\/blog\/dealing-with-the-co2-reporting-requirement\/\" \/>\n<meta property=\"og:site_name\" content=\"Alistar\" \/>\n<meta property=\"article:published_time\" content=\"2023-10-10T09:10:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-10-02T10:12:49+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/alistar.net\/wp-content\/uploads\/2023\/10\/69503eee66db_business_cloud_header_2.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1000\" \/>\n\t<meta property=\"og:image:height\" content=\"208\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"Cansu Yigit\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Cansu Yigit\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/alistar.net\\\/en\\\/blog\\\/omgaan-met-de-co2-registratieplicht\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/alistar.net\\\/en\\\/blog\\\/omgaan-met-de-co2-registratieplicht\\\/\"},\"author\":{\"name\":\"Cansu Yigit\",\"@id\":\"https:\\\/\\\/alistar.net\\\/en\\\/#\\\/schema\\\/person\\\/a73af7e59e565cd69e21e20c51bb6c9a\"},\"headline\":\"Omgaan met de CO2-registratieplicht\",\"datePublished\":\"2023-10-10T09:10:00+00:00\",\"dateModified\":\"2026-10-02T10:12:49+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/alistar.net\\\/en\\\/blog\\\/omgaan-met-de-co2-registratieplicht\\\/\"},\"wordCount\":939,\"publisher\":{\"@id\":\"https:\\\/\\\/alistar.net\\\/en\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/alistar.net\\\/en\\\/blog\\\/omgaan-met-de-co2-registratieplicht\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/alistar.net\\\/wp-content\\\/uploads\\\/2023\\\/10\\\/69503eee66db_business_cloud_header_2.webp\",\"keywords\":[\"Exact\",\"Exact Synergy\"],\"articleSection\":[\"Blog NL\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/alistar.net\\\/en\\\/blog\\\/omgaan-met-de-co2-registratieplicht\\\/\",\"url\":\"https:\\\/\\\/alistar.net\\\/en\\\/blog\\\/omgaan-met-de-co2-registratieplicht\\\/\",\"name\":\"Omgaan met de CO2-registratieplicht - 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