Digital Signing
Discover the benefits of digital signatures
It is now possible to quickly obtain the necessary signatures while complying with strict legal requirements. No matter what industry you’re in, documents can now be digitally signed and returned within a few hours. We also support your organization with our own integration—the eSign Module—for the digital signing process within Exact.
Digital Signing from Exact Synergy
A contract, quote, or employment agreement is not finalized until it has been signed. Yet many signing processes still rely on individual emails, manual reminders, and disparate systems. This takes time, causes unnecessary delays, and makes it difficult to maintain an overview.
With the Alistar eSign Module, you can initiate a signature request directly from Exact Synergy. Documents are automatically sent to the appropriate signers, while you can easily track their progress from within your familiar work environment. This allows you to maintain control over the entire process, from sending to final signature.
Who are our customers?
We work for the following clients, among others. Here is a selection of organizations that rely on our expertise.
From a document to a streamlined approval process
The signature itself is often not the bottleneck. It’s the steps before and after that take time: sending documents, following up, sending reminders, monitoring status, and processing signed documents. With the eSign Module, you can automate the entire signing process. You can immediately see the status of each request, automatically receive a notification as soon as a document is finalized, and link signed documents directly to the appropriate contact or workflow. This keeps the process organized, complete, and easy to manage.
Less manual work, more control
Manual steps make the signing process vulnerable. Documents can get left behind, status information becomes scattered, and follow-up depends on individual actions. By automating the signing process, you work with up-to-date information in a single, central location. This reduces error-prone manual work, makes documents easier to find, and gives employees more control over every signature.
Seamlessly integrated with Exact Synergy
Effective integration does more than just enable digital signing. The solution must align with the way your organization already operates within Exact Synergy. That’s why the Alistar eSign Module is tailored to your existing processes, roles, and workflows. Employees can initiate and track signature requests from their familiar environment, without having to switch between separate systems.
This makes the module suitable for a wide range of documents and processes, such as quotes, contracts, order confirmations, employment agreements, and supplier agreements. Other documents that require a digital signature can also be easily integrated into your existing workflow.
The Benefits of the eSign Module
- Flexible workflow
- Sign Face2face
- Team Management
- Two-factor authentication
- Audit trails
Request a demo or product sheet with no obligation!
Would you like to read more about the product or see how it works first? Feel free to request the product sheet with no obligation or contact us directly. We’d be happy to show you how it works in a live demo.
Curious to find out what this solution can do for your organization?
With the right solution, you’ll work more efficiently, save time, and get more value out of your business software. Our consultants are happy to help you find the best approach.
Request a demonstration or contact us for personalized advice.
Tim Kraan
Automated Communication and Secure Archiving
With the Alistar eSign Module, signing processes are carried out entirely within Exact Synergy. Automatic emails can be customized with your own branding and text, ensuring that communications align with your organization. After signing, documents are automatically saved to the correct location within your existing process.
The module supports various applications, such as:
Sales Processes: Have agreements signed immediately, for example, through in-person signing.
HR processes: Have employment contracts signed digitally quickly, regardless of location or time.
Procurement Processes: Securely seal signed documents so that they cannot be altered later.
Why Choose the Alistar eSign Module?
A successful implementation doesn't start with the technology, but with your business processes. That's why we look beyond just the integration. With the Alistar eSign Module, you'll benefit from:
- extensive experience with Exact Synergy Enterprise and business processes;
- a solution that fits your workflow;
- automatic feedback on signed documents and status information;
- guidance on design and implementation;
- a solution that can easily adapt to future needs.
By doing so, you’re choosing more than just digital signing: you’re choosing a process that’s more efficient, clearer, and easier to manage.
Safe and fast. Digitize all business processes.
Get the product sheet sent directly to your inbox and discover how to digitize your business processes faster, more securely, and more efficiently. Or contact us for personalized advice and find out how easy digital signing can be.
Alistar
Frequently Asked Questions
Are you curious about how this solution can enhance your Exact environment? Check out the answers below to frequently asked questions about the integration, features, and capabilities within Exact.
Can I sign documents digitally from within Exact Synergy?
Yes. With the Alistar eSign Module, you can initiate a signature request directly from Exact Synergy. You can track the entire process from your familiar work environment, and signed documents are automatically returned to you.
Which documents can I have signed digitally?
The eSign Module is suitable for, among other things, quotes, contracts, order confirmations, employment contracts, supplier agreements, and other documents that require a legally valid digital signature.
Is the eSign Module integrated with Exact Synergy?
Yes. The solution is fully integrated with Exact Synergy, so employees don't need to use a separate application to submit, track, or retrieve documents.
Can I track the status of a signature request?
Yes. In Exact Synergy, you can immediately see which documents have been sent, which are still pending, and which have been fully signed. This allows you to stay on top of every request.
Are signed documents saved automatically?
Yes. Signed documents and status information are automatically linked to the appropriate contact or workflow within Exact Synergy, ensuring that all information remains centrally available.
Is a digital signature legally valid?
Yes. The eSign Module uses a solution that complies with applicable European laws and regulations governing digital signatures, including the eIDAS Regulation.
Can the eSign Module be customized to fit our business processes?
Yes. The setup is tailored to the processes, roles, and workflows within your organization, so that digital signing fits seamlessly into the way you already work.
Why do organizations choose the Alistar eSign Module?
Because digital signing is more than just putting your signature on a document. With the Alistar eSign Module, you can automate the entire signing process within Exact Synergy. This shortens turnaround times, reduces manual work, and gives you more control over every request.
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