Benefits of the Procurement Module
Take control of your entire procurement process
Integrated solution
The Alistar Procurement Module offers a single, integrated solution for contract management, the entire procurement process, and the digital processing of procurement invoices. From requests and orders to contract management, budget monitoring, and invoice processing: you support the entire procure-to-pay process within a single central environment. This gives you greater control over costs, commitments, and budgets and helps you avoid unwanted or unforeseen expenses.
Employees can easily request goods or services, after which the appropriate budget manager reviews the request based on the current budget availability. Once approved, the order is processed, and receipts, performance statements, and financial processing are automatically linked to Exact Globe or Exact Financials. This allows you to work more efficiently, maintain continuous visibility into budgets and contracts, and ensures that the entire procurement process is controlled and handled digitally.
- Contracts, obligations, and agreements managed centrally.
- Digital processing of requests, orders, and purchase invoices.
- Centralized recording of receipts and performance statements.
- Up-to-date insight into budget utilization and contract utilization.
- Works seamlessly with Exact Globe and Exact Financials.
- Less manual work and more control over the entire procurement process.
Who are our customers?
We work for the following clients, among others. Here is a selection of organizations that rely on our expertise.
How does the Procurement Module work?
The Procurement Module supports the entire procure-to-pay process within a single integrated environment. Employees request goods or services through a central catalog, after which requests automatically follow the appropriate approval workflow. Budget managers review requests based on up-to-date budget information, after which buyers can consolidate and process orders. Thanks to integration with Exact Globe Next or Exact Financials Enterprise, contract management, receipts, and the digital processing of purchase invoices are also seamlessly aligned.
The Procurement Module supports:
- Contract management, including alerts for renewals and notice periods.
- Digital processing of requests, orders, and purchase invoices.
- Centralized recording of receipts and performance statements.
- Up-to-date insight into budget utilization and contract utilization.
- Integration with Exact Globe and Exact Financials.
Curious about what the Procurement Module can do for your organization?
Would you like to gain better control over contracts, budgets, and the entire procurement process? Our specialists would be happy to show you how the Procurement Module integrates with your organization and Exact environment.
Schedule a no-obligation consultation and discover how to make your procure-to-pay process smarter, more efficient, and easier to manage.
Linda de Boer – Dijkgraaf
How does this benefit your organization?
The Procurement Module gives you greater control over costs, obligations, and budgets. By centrally recording contracts, requests, purchase orders, and invoices, you create a single, reliable overview of current obligations and available budget. This helps prevent unwanted expenses and enables you to make better-informed financial decisions.
Digitizing the process reduces manual work and minimizes the risk of errors in the processing of requests, invoices, and approvals. In addition, centralized registration leads to better reporting and greater transparency for budget managers, purchasers, and management.
By purchasing more strategically—for example, through existing agreements or consolidated orders—additional savings can be realized. At the same time, the procurement process becomes easier to manage, as contract renewals, obligations, and budget utilization are continuously tracked. The result is greater control, lower process costs, and more predictable expenditures.
Why Alistar?
A Procurement Module must not only integrate with your ERP system, but also align with the way your organization operates. That’s why we look beyond the technology alone. We work with you to design the entire procurement process so that contract management, requests, orders, and invoice processing are seamlessly integrated.
With years of experience in Exact solutions, we help organizations streamline their processes, reduce administrative work, and gain better control over costs, obligations, and budgets. This allows you to get more out of not only Exact, but also your entire procure-to-pay process.
Alistar
Frequently Asked Questions
Are you curious about how this solution can enhance your Exact environment? Check out the answers below to frequently asked questions about the integration, features, and capabilities within Exact.
What is the Procurement Module?
The Procurement Module is an integrated solution for contract management, the procurement process, and the digital processing of purchase invoices. It gives you control over the entire process—from ordering to payment—within Exact.
Does the Procurement Module work with Exact Globe and Exact Financials?
Yes. The solution integrates with Exact Globe Next and Exact Financials Enterprise, which also supports the financial processing of the purchasing process.
Can I manage contracts centrally in the Procurement Module?
Yes. All contracts, obligations, and purchasing agreements are recorded centrally, so you always have a clear overview of current obligations and contractual agreements.
Does the Procurement Module provide insight into budget utilization?
Yes. Budget managers can use an online budget monitor that provides real-time insight into current budget utilization.
Can employees request goods and services on their own?
Yes. Employees can easily request goods and services through the system, after which the request is submitted to the budget manager for approval.
Does the Procurement Module prevent unexpected expenses?
Yes. By establishing and monitoring contracts, obligations, and budgets in advance, unwanted and unforeseen expenses are prevented as much as possible.
Are purchase invoices processed digitally?
Yes. The solution supports the digital processing of purchase invoices and the associated approval processes.
Does the Procurement Module support contract monitoring?
Yes. With the contract monitor, you can track contracts based on, among other things, notification dates, renewal dates, expiration dates, and notice periods.
Does the Procurement Module support the entire procure-to-pay process?
No. The solution supports not only invoice processing, but also contract management, ordering processes, budget monitoring, and receipt registration.
Does the Procurement Module support digital approval workflows?
Yes. The process is designed so that budget managers can review and approve requests before orders are placed.
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