Most likely, you want your intranet to become a one-stop business hub for all information, providing direct access to tools and applications, serving as the primary source for knowledge sharing and collaboration, and acting as a comprehensive digital workplace solution. One of the key features of Microsoft SharePoint is that collaboration is at its core. At the same time, it is equally powerful in improving employee engagement, productivity, and business results.
Here are 5 reasons why SharePoint is definitely the best choice for your organization as an intranet solution.
Reason 1: Integrated into a single ecosystem
SharePoint (or SharePoint Online) is the cloud-based service from the Microsoft 365 suite, which currently includes more than 20 applications. It goes without saying that all of these applications are seamlessly integrated with one another. This means you have access to a vast array of features and functionalities that provide users with a next-level experience.
SharePoint already includes a wide range of ready-to-use elements, such as web parts, page layouts, site templates, and more. This makes it possible to implement a basic intranet in a very short amount of time. By combining these SharePoint features with the other applications in the Microsoft 365 suite, you can create a digital workspace that meets all your needs. This includes integration with the familiar Office 365 applications (Outlook, Word, Excel, PowerPoint), as well as with Teams, OneDrive, and more.
Reason 2: Structured and customizable
Not every intranet user needs the same content. This can vary within your organization depending on the department, job title, location, etc. In SharePoint, you can easily integrate all Active Directory profiles, allowing you to quickly and effectively push the most relevant content to the right users.
Reason 3: Efficient document management
What some people sometimes tend to forget—but what is incredibly important for businesses—is how files are stored. Some organizations have already moved them to the cloud, but unfortunately, there are still a great many that use traditional file servers.
Thanks to SharePoint, files are not only stored securely in the cloud, but you also ensure that everyone has immediate access to the right files by integrating them with the intranet. SharePoint’s advanced features, such as version control, metadata, and integration with Office apps, ensure a well-organized file lifecycle.
Reason 4: Informing and Communicating
Think of SharePoint as an interactive platform within your company. Your organization uses it to communicate, but users can also find information by accessing specific files or contacting a colleague. SharePoint makes it easy to connect with employees thanks to profiles that include contact information, job title, and the department where that person works.
Example:
When a new employee first joins an organization, it can sometimes be quite difficult to find the right people and/or files. With an intranet, this person can get up to speed more quickly thanks to direct access to all the necessary documents or contacts within the company.
Reason 5: Ready for the Future
Microsoft has invested heavily in SharePoint in recent years, and it shows. We live in a digital age where a digital workplace is indispensable. With more than 100 million active users, Microsoft continues to improve SharePoint and add new features. This ensures that your SharePoint intranet solution will continue to evolve with the times.
