Take Control of Your Procurement Process
From application to payment in a single process
A well-organized procurement process begins before an invoice is received. Exact Proquro supports the entire Purchase-to-Pay process, allowing you to manage requests, approvals, purchase orders, receipts, and invoices all within a single process.
This allows you to gain insight into expenses and obligations sooner, monitor budgets, and prevent purchases from only becoming visible once the invoice is processed.
Control spending before the invoice arrives
Many organizations do not gain a complete picture of an expense until the invoice is processed. By that time, the order has often already been placed and the financial obligation has been incurred.
With Exact Proquro, you can streamline the procurement process earlier. Purchase requests can be reviewed and approved in advance, budgets can be monitored, and orders and receipts can be recorded before the invoice arrives. This provides insight throughout the entire Purchase-to-Pay process into what has been requested, ordered, received, and ultimately invoiced.
Who are our customers?
We work for the following clients, among others. Here is a selection of organizations that rely on our expertise.
From purchase request to payment—all under control
Exact Proquro supports the Purchase-to-Pay process from the initial purchase request through to invoice processing. Employees can submit requests and place orders within predefined budgets, contracts, and authorizations. Approval workflows ensure that requests are routed to the right people.
Once approved, the order is recorded, and the receipt of goods or services can also be logged. Incoming invoices are then linked to the corresponding order and receipt. This creates a cohesive process that allows you to keep track of requests, orders, obligations, receipts, and invoices.
Discover the features of Exact Proquro
Exact WMS offers features for effectively managing and tracking the flow of goods in the warehouse. From receiving and storage to inventory management, order picking, and shipping: processes are supported digitally, and inventory changes are processed immediately in Exact.
Purchase Requests and Approval
Allow employees to submit purchase requests and automatically route them to the appropriate approvers based on configured authorizations.
Order
Turn approved requests into purchase orders and record agreements, suppliers, and expenses directly within the procurement process.
Contract Management
Manage contracts centrally and keep track of agreements, terms, and obligations.
Budget Monitoring
Check budgets as early as the request and ordering stages so you can get an earlier overview of available budgets and planned expenditures.
Check-in
Record whether goods and services have actually been received, and link this information to the order and invoice.
Invoice Processing
Process incoming invoices and verify them against the corresponding purchase order and receipt.
Reporting and Insights
Track expenses, obligations, and the procurement process using up-to-date information for analysis and financial management.
Greater control over procurement, budgets, and expenses
By organizing the procurement process starting with the request, you gain earlier insight into planned expenditures and financial obligations. Budget managers know what has been requested and ordered, the finance department gains more control over the process, and employees work according to clear agreements and authorizations.
This results in fewer manual checks, greater insight into budgets and expenses, and a more manageable Purchase-to-Pay process. Financial information is also available sooner, so you don’t have to wait for the invoice to arrive to know where your organization stands financially.
Which procurement solution is right for your process?
Exact Proquro isn't the only way to digitize your procurement process. Depending on your current Exact environment, the structure of your Purchase-to-Pay process, and the processes you want to support, another solution might be a better fit.
Exact Proquro
For organizing and managing the Purchase-to-Pay process, from request and order placement to receipt and invoice processing.
Alistar Procurement Module
Our proprietary procurement solution for organizations that want to set up their procurement process in a way that integrates with their Exact environment.
Scan Sys
For digitizing and automating document and invoice workflows within the financial process.
List of Differences in Procurement Solutions
Which solution is the best fit for your organization? We've outlined the similarities and differences between three procurement solutions for you.
Curious to find out what this solution can do for your organization?
With the right solution, you’ll work more efficiently, save time, and get more value out of your business software. Our consultants are happy to help you find the best approach.
Request a demonstration or contact us for personalized advice.
Tim Kraan
Consulting That Starts With Your Organization
At Alistar, the focus isn’t on the software—it’s on your organization. We assess your current situation, processes, needs, and goals, and based on that, we recommend the procurement solution that best fits your needs. That could be Exact Proquro, or it could be another solution. This way, you choose what your organization truly needs—both now and in the future.
Alistar
Frequently Asked Questions
Are you curious about what Exact Proquro can do for your organization? Check out the answers below to frequently asked questions about the capabilities, features, and applications of Exact Proquro.
For which organizations is Exact Proquro suitable?
Exact Proquro is ideal for organizations that want greater control over their procurement process, expenses, and financial obligations. Proquro can be particularly beneficial when multiple employees handle procurement, when budgets and authorizations are involved, or when requests, orders, and invoices need to be better aligned.
What is Purchase-to-Pay (P2P)?
Purchase-to-Pay encompasses the process from the purchase request and approval through to the order, receipt, invoice processing, and ultimately payment. By linking these steps together, you gain earlier insight into expenses and liabilities and greater control over the entire procurement process.
What is the difference between procurement and Purchase-to-Pay?
Procurement is a broader concept that also encompasses topics such as purchasing strategy, supplier selection, and contract terms. Purchase-to-Pay focuses on the operational process from requisitioning and ordering to invoice processing and payment. Exact Proquro supports this Purchase-to-Pay process.
Can Exact Proquro be integrated with Exact?
Yes. Proquro can be integrated with Exact software so that information from the procurement process aligns with the financial records. The appropriate configuration and integration depend on your Exact environment and processes.
Can I use Exact Proquro to monitor budgets before an order is placed?
Yes. Budget monitoring and approval processes make it possible to keep track of available budgets even during the request and ordering stages. This ensures financial control before the invoice is received.
Does Exact Proquro support contract management?
Yes. Contract management allows you to centrally record and monitor agreements and contract information. This enables you to better integrate contracts into the procurement process and keep track of agreements and obligations.
Can Exact Proquro automatically process purchase invoices?
Proquro supports digital invoice processing and can verify invoices using information from the procurement process, such as purchase orders and receipts. This allows for more efficient verification and approval workflows.
What is the difference between Exact Proquro, the Alistar Procurement Module, and Scan Sys?
These solutions support various components and scenarios within the procurement and financial processes. Which solution is the best fit depends, among other things, on your current software, desired process, required functionalities, and goals. Alistar has compiled the key similarities and differences into a comparison chart for procurement solutions.
Which procurement solution is the best fit for my organization?
That doesn't just depend on features. Your current Exact environment, the structure of your procurement process, the number of users, authorizations, integrations, and future needs also play a role. Alistar assesses your situation and goals and, based on that, recommends the solution that best fits your needs.
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