Enterprise content management (or ECM) helps you bring structure to unstructured data. That’s exactly what’s needed to share knowledge and information smoothly within your company. With the right tools, your employees can efficiently and easily share knowledge and information, allowing them to fully leverage each other’s expertise.
Why your company struggles to share information efficiently…
Scattered information
If you get stuck on something, the information you need might be stored in a database. Or on an intranet subpage? Or on page 112 of a PDF document? You don’t have a single central source of information, so knowledge accumulates in all sorts of nooks and crannies of your digital environment—even when it’s documented.
Too many tools
The problem is that you have too many knowledge repositories. Your employees store knowledge and information and share it using tools of their own choosing. That works fine for the lucky few who are already in the loop, but for everyone else, it means they’re kept out of the loop and don’t have access to the knowledge they need.
Outdated information
Outdated knowledge that lingers within companies causes problems. Employees are forced to sift through a mountain of outdated material. They waste time trying to track down the person who has the knowledge to ask for up-to-date information. And they lose confidence in the system because the answers are consistently out of date.
Poor implementation
When you implement a new knowledge management system, it’s important to have a strategy. Make sure all content is uploaded and organized before end users are granted access, and spend enough time training employees.
Enterprise Content Management
Technology makes it easier to organize and share knowledge and information. However, finding and implementing the right solution is a task that should not be underestimated. The range of options is vast: virtual whiteboards, document management systems (DMS), project management software, online collaboration tools…
Docufly
Manage documents the smart way and foster teamwork with Docufly: a SharePoint solution that goes beyond a standard…
SharePoint as a place to share knowledge
SharePoint is a platform that breaks down silos and brings remote teams together through file sharing, collaboration, social features, and more. It offers…
OneDrive: The Ultimate Online Storage Solution for Your Business
With OneDrive, you can store and secure all your files, share them with others, and access them from anywhere on any…
Enterprise Content Management helps you with…
- Centrally Manage Unstructured Content
- Working Easily with Document Properties
- Manage Metadata Globally
- Save Time and Reuse Settings
- Manage Data Access
- Streamlining Document Processing for Collaboration
- View media content immediately and play it right away
- Using Optimized Media Libraries
- Regulatory Compliance
- Securing Business and Important Records
- Create and publish content quickly and easily
- A Consistent Look and Feel for Your Portal
Customer Testimonial: HYE
“Docufly allows us to share information with third parties involved in our projects”“
HYE Construction wanted to fully digitize its project tracking and internal communication. On the one hand, to move away from paper files; on the other hand, to work more efficiently and transparently across various projects and departments. Alistar introduced Docufly: a SharePoint solution centered on digital collaboration.
Tips for Promoting Knowledge Sharing Within Your Organization
Cooperation vs. Competition
A healthy balance between internal competition and collaboration ensures that your employees strive for sustainable performance. They will also be more motivated to help one another, because when the focus shifts from individual to team performance, they are more likely to collaborate and share their knowledge.
Transparency and communication
Creating a healthy, transparent workplace where everyone has access to the information they need and feels free to share ideas and ask questions is essential for facilitating knowledge sharing. Open communication also allows employees to get to know one another better and build relationships.
Peer-to-peer learning
Mentoring and peer-to-peer learning can improve collaboration and are among the simplest ways to share knowledge. These can range from lectures to discussion groups and one-on-one coaching, or even knowledge-sharing platforms. So be sure to choose what best fits your company culture.
Keep experimenting
New ideas and calculated risks are a great way to discover creative solutions. This ranges from innovative technologies to changing your workflow or trying out different forms of collaboration. These kinds of experiments foster not only a culture of innovation, but also a culture of trust.
Create a collaborative workspace
Crucial business knowledge is often held by only a few employees. This could be members of your senior team, but it could just as easily be a new hire who brings good ideas from their previous job. However, if you don’t share that knowledge and information with the rest of your team, it’s not only less useful but also difficult to document and store for future use.
How healthy is your IT environment?
Give your IT environment a thorough health check—before things go wrong. Request a free audit, and we’ll assess your organization’s current IT situation: infrastructure, software, security, backups, work processes, and more.
This audit has a market value of €1,250, but you'll get it completely free. A unique opportunity to have your IT system scanned at no cost and with no obligations!
Our team is here to help you!
As a Microsoft Certified Partner with a team of Modern Work experts, we’d love to explore how we can provide your employees with the best possible experience.
Laura Clarysse
Microsoft 365 Sales Consultant
+32 (0)9 329 93 06
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